Privacy Statement

Last updated date: 28th June, 2024

We, Kotak Securities Limited, a public limited company, having our registered office address at C 12, Bandra Kurla Complex Road, G Block, Bandra Kurla Complex, Bandra East, Mumbai, Pin- 400051, Maharashtra (hereinafter referred to as “Company”, “We”, “Us” or “Our” which expression shall include its affiliates, subsidiaries, successors and assigns). The Company owns, operates and manages the website: https://www.kotaksecurities.com/ and /or the mobile application (collectively referred to as “Platform”).

For the purpose of this Privacy Policy, wherever the context so mentioned “You” or “Your” or “User”, it shall mean any natural or legal person who has visited the Platform and/or has enquired to open an account and/or initiated the process of opening an account with Company.

Consent

By accessing the Platform and/or using any services on the Platform, You accept and agree to be bound by the terms and conditions of this Privacy Policy. This Privacy Policy is incorporated into and shall be read together with Terms & Conditions of the Platform.

Scope of the Privacy Policy

Protecting your privacy and treating the personal information of all users of our website in accordance with the law is very important to us. We understand that by using our website you may be entrusting us with personal information and assure you that we take our duty to protect and safeguard this information very seriously.

This Privacy Policy which is framed in accordance with the requirements of the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal data or information) Rules, 2011 (“Information Security Rules 2011”) includes information about;

1. What personal information we collect
2. Purpose for which we use personal information
3. Sharing of Personal Information

What personal information we collect

We collect, use and process various types of personal information about customer accounts to the extent appropriate for your relationship with us. The personal information that we collect about you may include but is not limited to name, address, email address, telephone and mobile number, date of birth, and include gender, marital status, city of residence. bank account documents, or credit card or debit card, demat account details, financial proof such as networth certificate, ITR, financial statements, financial transactions, personalised cheque, personal identifiers such as passport number, permanent account number, driving license, Voter ID, Aadhar Number,copies of all such referred documents herein and other personally identifiable information and sensitive personal data or information as defined in the Information Security Rules, 2011. All Personal information so provided will be on an ‘as on’ basis and Company shall not be responsible for the authenticity of the personal information supplied by you.

The collection of personal information about you is from a variety of sources, including through:

Online and electronic interactions including via website of our company / group companies, mobile applications, text messaging programs or applications on third party social networks

Offline interactions, including via direct marketing campaigns, hard copy registration / application forms, competition entries and contacts through Company’s call centres; and

Your interaction with online targeted content (such as advertisements) or service providers on our behalf, provide to you via third party websites or applications.

Purpose for which we use personal information

We use and process customer’s personal information for a range of purposes, which may include but is not limited to:

• To provide you with products and services offered us or by our group companies/affiliates/partners/associates/third partiesetc and/or provide you information in relation to products and services offered by us or by our group companies/affiliates/partners/associates/third parties etc;

• To your fulfill requests;

• To deliver administrative notices or alert relevant to use of service;

• To facilitate transactions;

• To check the identity and suitability of clients for certain products and services;

• To ensure the security and operation of our Information Technology environment;

• To use it for marketing and advertising measures (e.g. newsletters via e-mail, online advertising);

• To detect, prevent and investigate fraud;

• To comply with applicable laws, rules and regulations;

• To comply with the legal process to respond to requests from public, regulatory or government authorities;

• To perform internal business processes such as data analysis, audits, developing and improving new products and services;

• To third party services entity that provide services to the Company and are bound by these same privacy restrictions;

• As part of sale, merger or similar change of the business or its parent company, subsidiaries, affiliates and related group companies;

We process all your personal information in accordance with the applicable laws on data protection and for as long as required.

Disclosure of Personal Information

Personal information may be shared for any of the purposes described in the document.

We may share personal information with our parent company, subsidiaries, affiliates and related group companies. Our parent company, subsidiaries, affiliates and related group companies are committed to protecting personal information and to use it only for legitimate business purposes.

The information so collected may be shared with SEBI/ NSE/ BSE/ MCX/NCDEX /Asset Management Companies of Mutual Funds / Registrar and transfer Agents / Collecting Banks / KYC Registration Agencies (KRAs) etc. solely for the purpose of processing your transaction requests or serving you better.

We may also share personal information with government agencies mandated under the law to obtain personal information including sensitive personal data or information for the purposes of verification of identity or for prevention, detection, investigation including cyber incidents, prosecution and punishment of offences.

Review of Information / Account deactivation / Removal of Information

If at any time a user wishes to review the Information provided to us at the time of registering with us or at any time thereafter, you may do so by signing into your account and amending the same. You may also send us an email at service.securities@kotak.com and ks.ciso@kotak.com.

We provide all users with the opportunity to opt-out of receiving promotional and marketing-related communications from us, after setting up an account. All users are also given the option of cancelling their user accounts and bringing to our attention their desire to discontinue the use of our services. If you have any other query or require information of clarification from this Site, please send us an email at service.securities@kotak.com and ks.ciso@kotak.com.

Use of Cookies

We use data collection devices such as "Cookies" on certain pages of the Site to help analyse our web page flow, measure promotional effectiveness, and promote trust and safety. "Cookies" are small files placed on your hard drive that assist us in providing our services. We offer certain features that are only available through the use of a "Cookie". Cookies themselves do not personally identify you, but they do identify your computer, computer resources and devices connected with computer resources and include Mobile phones. Generally, cookies work by assigning a unique number to the computer that has no meaning outside the assigning site. You are also being made aware that Company cannot control the use of cookies or the resulting information by advertisers or third parties hosting data on respective Company website. If you do not want information collected through the use of cookies, you may change the settings in the browsers that allows to deny or accept the cookie feature as per your discretion and in the manner agreed by you.

Third Party Services

Our Company or any Third Party Service Entity may sometimes permit third parties to offer subscription and/or registration-based services through its Website. Our Company is not responsible for any actions or policies of such third parties and you should check the applicable privacy policy of such party when providing personally identifiable information. Further, Company will not be responsible if you do not get the benefits announced if any, by the said third parties permitted to offer subscription or services on its site.

Retention of Personal Information

The Company or any Third Party Service Entity shall not retain personal information longer than the purpose for which it is sought is served or is otherwise required under any other law for the time being in force or in accordance to the data retention policy, if any. The personal information so collected shall be used only for the purpose for which it is collected and in the manner agreed by you. Personal information however may remain on the servers unless otherwise deleted or purged permanently.

Links to Other Sites

Our website(s) has links to other website(s) in the World Wide Web. The privacy policies of these website(s) is not under our control. Once you leave our servers, use of any information you provide is governed by the privacy policy of the operator of the site you are visiting. It is advisable to read their privacy policies for further information.

Reasonable Security Practices

We will make every effort to take appropriate technical and organizational security measures to ensure that your personal information processed within the IT environment controlled is protected against unauthorised access, misuse, loss and/or destruction, taking account of the applicable legal and regulatory requirements.

We take both physical and electronic process-specific security measures, including firewalls, personal passwords, and encryption and authentication technologies. Our employees and the service providers commissioned by us are bound by professional secrecy and must comply with all data protection provisions.

Notice of Change

Please note that we may amend this Privacy Policy from time to time. The applicable version is always the current one, as referenced above.